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Annual Conference sessions

The Society Annual Conference consists of a number of parallel sessions running for one or two days. Applications to organise a session at the Society Annual Conference are invited from any field of microbiology.

Annual Conference Session organisers:

  • are entitled to full secretariat support services
  • should include between one and two full days of science
  • can hold sessions jointly with another organisation

The Scientific Conferences Committee (SCC) meets twice a year to consider all proposals and grant applications submitted. Up and coming deadlines and notification dates are as follows:

Deadline for Annual Conference sessions in 2018:  Friday 16 December 2016
Notification date: 13 February 2017


Applications are invited from current members of the Society.

Terms and conditions

  • The decision of the award panel is final
  • Invited speakers must present for 30 minutes
  • Funding for invited speaker costs will only be made up to the current publicised Society limits
    • Geographic limits per half day of science:
      • a maximum of one speaker from the Rest of the World (ROW)
      • a maximum of one speaker from mainland Europe
      • a minimum of one speaker from the UK and Ireland
    • Travel expense allowances including flights, ground travel and in-travel subsistence:
      • UK and Ireland: up to a maximum of £150.00 in total
      • Mainland Europe: up to a maximum of £250.00 in total
      • USA/Canada up to a maximum of £900.00 in total
      • ROW: up to a maximum of £1,200.00 in total
    • Accommodation and registration

Session length



0.5 and 1 day sessions

up to 2 days

up to 2 nights

1.5 and 2 day sessions

up to 3 days

up to 3 nights

2.5 and 3 day sessions

up to 4 days

up to 4 nights

Application process

  • Applications must be made to the Society using the proposal form and submitted by the published deadlines:

Proposal form

  • Applicants should check the list of recently covered topics prior to submission:

Previous topics

  • Applications are reviewed by the members of the Scientific Conferences Committee
  • Applicants should expect to receive notification of the outcome of their application within two months of the closing date

Administration process

Successful applications should note:

  • the responsibility for the scientific content, including the identification of invited speakers, lies with the organisers, with assistance from the appointed Division representative
  • full secretarial support is provided by the Society’s Conferences team
  • the organisers are expected to work closely with the Society’s Conference team, including possible attendance at planning meetings and regular updates to relevant Division Chairs
  • no confirmation of speakers should be undertaken before written confirmation of the acceptance of a proposal is received from the Society

Further questions on submitting a Society Annual Conference Session application should be addressed to the Society’s Conference Office:

Telephone: +44 (0)20 7685 2689

Please use the Society Annual Conference form to submit your proposal.

Society-Sponsored Conferences

Members are invited to apply for up to £2,000 to cover the costs of funding invited speakers travel, accommodation, registration and subsistence. For further details and to apply please visit the Society-Sponsored Conference Grants page.

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